aCRM · we run our own firm on it
Enquiries, work and money in one panel
You don't get a login and an empty screen. We sit down with you, set up the sales stages, the services with prices and the permissions, import your clients and train your team. After that one panel shows you who is waiting for an answer, what has to be done this week and how much of it stays with you.
We run our own firm on it, and the project pages on this site were added in aCRM.
Before we sell it to you, we run our own firm on it
Three things you can check without taking our word for it.
Arcasto runs on aCRM
Our leads, projects, engagements and finances sit in the same panel you would get. Every module goes through our own work first and only then reaches clients.
The project pages on this site were added in the panel
We type the photos and the description into aCRM and the site picks them up on its own, with no deployment and no waiting for a developer. You are looking at a site steered by the system you are buying.
Client sites take their prices and hours from here
The owner changes a price in the panel and it changes on their site. They don't write to us and they don't wait until tomorrow.
The work gets done; nobody knows where anything is
The more clients you have, the more is held together by memory. And memory doesn't remind you to call back, doesn't watch payment deadlines and doesn't work out which service actually makes money.
The enquiry came by email, the details went by text, and the date stayed in your head.
A client calls mid-job: either you stop working or you lose the enquiry.
Nobody knows who owes money, or for how long.
At year end it's unclear which service pays off and which only fills the calendar.
Four things an off-the-shelf CRM won't do
An off-the-shelf CRM is good at what it was built for. Below is what it won't do, because it can't: it doesn't know your firm, it doesn't calculate Polish tax and it doesn't build websites.
A person sets it up, not a tutorial
Out of the box you get an empty pipeline, a walkthrough video and an invoice.
We set up the sales stages, the services with prices and durations, the working hours and the permissions, based on how you actually work today. Then we train your team on the five screens they will really use, not on the whole panel.
It works out Polish tax and profit per hour
A foreign CRM shows you the value of a deal and stops there.
Here you get VAT charged and reclaimed, income tax split across the Polish tax regimes, the unregistered-business threshold watched, and the profitability of every service in złoty per hour. It's an estimate, not bookkeeping, and the panel says so plainly.
It steers your website, because the same firm builds both
No off-the-shelf CRM does this, because it doesn't build websites.
Change a price or your opening hours in the panel and they change on the site. Add a project with photos and it goes live on the site, and in one click onto your Facebook page. This applies when the site is built together with the system; if you already have one, aCRM still runs perfectly well beside it.
You pay for the modules you have switched on
Instead of a plan where half the screens don't apply to your trade, plus a separate booking app, a separate spreadsheet and a separate inbox that never talk to each other.
Blocks go on one at a time. Most firms start with leads, the calendar and tasks; stock or finances come later, once it's clear they're needed, with no migration and no downtime.
We switch on only the modules you use
More than twenty blocks, each with its own switch. You don't pay for screens you never open and you don't scroll a menu full of things that don't apply to your trade. Three items on the list are still in development and say so.
Sales and clients
The core: one place where an enquiry turns into a client.
- Leads from every channel
- A client record instead of a folder
- A pipeline shaped around you
- Sources and attribution
Your site, steered from the panel
This part exists because the same firm builds the site and the system. Otherwise it couldn't be wired together.
- Project photos published from the panel
- Prices, services and opening hours
- Publishing to Facebook
The work itself
Everything between “the client said yes” and “it's done”.
- Projects with a plan and a Gantt
- Tasks and follow-ups
- Calendar and appointments
- Company notepad
- Stock without the paperwork(Switched on request)
Money and analysis
Numbers computed from data you enter anyway. Nothing is typed in twice.
- Engagements and settlements
- Company finances with tax
- Business analysis
- Owner's dashboard
Company and people
Everything that lets you bring a team into the system, not just yourself.
- Staff and permissions
- Services, prices and working hours
- Online booking 24/7(Switched on request)
Integrations
Data lands where it belongs, without copying from window to window.
- Form and bookings from the site
- Google Drive
- Company email
- Meta Lead Ads
- Google or Microsoft sign-in
Always included
Things that aren't sold separately, because without them the system has no business existing.
- Audit log
- Backups and the EU region
- Export and deletion
Switched on requestIn development
The rollout is in the price, not beside it
The system is half the job. The other half is setting it up so that the numbers in Finances actually mean something.
- Who does it
- We do. Setting up the stages and services, importing your clients and training the team are part of the rollout, not a separate line discovered after signing.
- How long it takes
- You have the account the same day. The rest usually runs from a few days to two weeks, depending on how many modules we switch on and what state the data is in.
- What it costs
- A one-off rollout fee plus a fixed subscription for the system, hosting, updates and support. The amount depends on the modules enabled and the number of users; we give the figure at the demo, once we have seen how you work.
- How to leave
- A data export on request, no negotiation. When the subscription lapses the account switches to read-only, so nothing disappears before you've collected your own.
The questions that come up on every call
Before you move your firm into a new system.
Pipedrive and the rest arrive as a box: an empty pipeline, a walkthrough video and an invoice. They won't work out Polish VAT or income tax, they won't tell you how much is left per hour on a given service, and they won't touch your website. On booking platforms the customer belongs to the platform: they see your competitors there too, and you pay a subscription or commission for access to your own clients. A spreadsheet, in turn, reminds you of nothing and calculates no profitability. aCRM is set up around your firm by a person, it calculates Polish tax and profitability, and the data is yours.
The data is yours and you take it out on request, no negotiation. It sits in the EU region with a daily backup and an isolated space for every account, and every change goes into an audit log. When a subscription lapses the account switches to read-only, so nothing disappears before you've collected your own. We don't hold your client base hostage and we take no commission on your bookings.
aCRM runs in production and we run our own business on it every day: our leads, projects, engagements and finances. Every module goes through our own work first and only then reaches clients. We don't sell what we don't use. Whatever doesn't exist yet is listed plainly on the modules page as “in development”.
Two items: a one-off rollout fee (configuration, data import, training) and a fixed monthly subscription for the system, hosting, updates and support. The subscription depends on the modules enabled and the number of users. We give a concrete figure at the demo, once we have seen how you work.
No. Modules are switched on individually and you only pay for the ones enabled. Most firms start with leads, the calendar and tasks, then add finances or stock a few months later once it's clear they're needed. Turning on another module needs no migration and no downtime.
We keep the data in the EU region with a daily backup. Every account has an isolated space, every change goes into an audit log, and integration tokens are stored encrypted only. Export or deletion is available on request. GDPR requires it and it's built in from the start.
No. aCRM works on its own and can be connected to a site you already have. If we build the site together with the system, you also get the part that isn't otherwise possible: prices, opening hours and project photos steered by you from the panel, with the form and bookings wired in from day one.
Got an account? Come in here
You sign in with Google or Microsoft, no separate password. The panel lives at acrm.arcasto.com, but you don't have to remember it: the button next to this goes straight there.
No account yet? Start with a demo. We create the account during setup.
We'll show you the panel live
Write two sentences about what you do and how you handle enquiries today. At the demo we walk your own path from enquiry to payment inside the panel, and only then do we give you a figure. The conversation commits you to nothing.
Contact directly
We usually reply within a day, faster on weekdays.